How to Track Equipment Orders During a Project with Louisville Geek

Whether you’re waiting on laptops, servers, networking gear, or software licenses, tracking your equipment orders is key to keeping your project on schedule. This guide outlines how to stay informed and what to do if you need updates or support. 

Steps to Track Your Equipment Orders 

     1. Confirm What’s Been Ordered 

a. Ask your Louisville Geek project manager for a copy of the order summary or procurement list. 

b. Review quantities, models, vendors, and expected delivery dates. 

     2. Check for Shipping Updates 

a. If tracking numbers are available, your PM can provide carrier info (e.g., FedEx, UPS, vendor direct). 

b. For large orders, shipments may arrive in multiple deliveries—ask for a breakdown. 

     3. Understand Processing Times 

a. Depending on what’s ordered, processing can take up to 2 weeks. 

b. Your PM will provide estimated delivery or activation timelines based on vendor lead times. 

     4. Verify Delivery Location 

a. Confirm where the equipment is being shipped (e.g., your office, Louisville Geek warehouse, client site). 

b. Ensure someone is available to receive and inspect the delivery. 

     5. Report Missing or Damaged Items 

a. Take photos and note serial numbers if anything is missing or arrives damaged. 

b. Notify your PM immediately so they can coordinate with the vendor.